One of the best times in success is the end of a project. The end is perceived as better than the beginning. This is because you can reflect on the past things to learn from your mistakes and uphold the good practices for the future. The end of the project means you have invoiced the client, you’ve sent the final deliverable, and thinking about the next project. The post-mortem meeting is the only piece that remains before you sit to enjoy the proceeds of the project. Any project has post-mortems as some of its integral parts. Therefore, let us look at some of the tips to getting the most out of the post-mortem meetings.
1. For every project, run a post-mortem
When a project is smaller in scope, many companies feel like there is no need of the project post-mortems. However, this is a misguided way of perception. Post-mortems can be extremely insightful and valuable for any project or size. While issues emanating from smaller projects may not make a big difference, they may indicate a larger problem coming forward. Even when the issue is not impacted negatively, there are many devastating effects that can be carried forward from the past project if they are not solved in good time.
2. Share the agenda before the meeting
Just like other meetings, the agenda of the post-mortem meeting should be relayed to the people ahead of time so that they can be prepared of what to highlight when given a chance. Sometimes teams think that it is hard to formulate agendas before the meeting kicks off. However, the agenda of a post-mortem meeting is often simple. However, these simple agendas have an impact on the overall success of the meeting. In the least, you can create the simple agendas to relay them to their emails before the meeting sets off.
3. Circulate a questionnaire by circulating
When you are about to send the agenda to the meeting participants, ensure that you have a pre-meeting questionnaire that must be completed by everyone before the meeting is completed. This ensures that everyone is in good order with the key takeaways in the meeting. Therefore, you can spend all your time in the meeting to discuss the points rather than identifying them. While you may be tempted to get to the meeting to speak in general, it is good that the details of the meeting be taken to another level.
4. Include clients in the post-mortem meetings
This is one of the most debatable parts of the post-mortem meetings. During these briefs, some people say that the clients can be part of the most important sections of better business performances. Their feedback can be very important towards solving the problems ahead of time so that people don’t repeat the same mistakes. Sometimes they can point out to mistakes that may not be seen by the general people. For some people, they say that the honest voice of the client makes the post-mortems meetings productive.